Zoom Drain - How to Keep Your Team Fresh and Engaged
Updated: Jun 20
Professionals from many different walks of life have been forced to get accustomed to virtual meetings on Zoom. Some are even experiencing "Zoom drain".
Engaging in virtual meetings is a necessity in the age of COVID-19. If we can't be together physically for a workday, then the next best thing is to take the meeting online. There are good and bad things about it.
Let's start with the good. Being on a Zoom meeting gives you a chance to reconnect with your coworkers and go over some ideas that might be harder to communicate over email. Transitioning into a professional world with physical distancing restrictions is made much easier with something like Zoom.
The bad side of Zoom isn't the fault of the app, it's more the fault of how much it's being used. You would never hold meetings every day in a coronavirus-free world and time is often better spent working rather than talking about work.
In this post, we're going to help you deal with Zoom drain at your company.
Preventing Zoom Drain Is the Key
Although we've been working from home for months now, there are some things that we'll never get used to. Not only does being on virtual meetings for hours per day strain your eyes, cause tiredness and headaches, but it also affects your mental health. All of this contributes to Zoom drain, but there are ways to avoid it.
The first step is realizing that virtual meetings aren't all that similar to or effective as in-person meetings. You can't have a normal group discussion, having a camera pointed at your makes it feel like you're the focal point of the conversation, and they always seem to take way too long.
Try getting a camera blocker to use during your Zoom meetings. The Privy aluminum camera blocker opens and closes, so you can have your privacy and pop in on the video when necessary. Turning your camera off once in a while can help prevent eye strain and the feeling like you're the focal point of the conversation.
Keep Meetings Brief
Put a hard time limit on your Zoom meetings. It shouldn't take more than 30-45 minutes for everyone to convene and discuss what they're working on, even accounting for tech problems. Many people are reporting that their Zoom meetings typically last well over an hour and their days are packed full of back-to-back calls.
You'd never schedule your day this way in the office, so don't do it while you're working at home. Try to keep it to one meeting per day and only do that if it's absolutely necessary because you need to leave time to do your actual work.
It can be difficult to concentrate during Zoom meetings because there are numerous people on the call and it's hard to talk in turn unless you've got a disciplined group. This makes it difficult to figure out who's saying what.
Utilize Zoom's "speaker view" instead of the group view. It can be erratic when you've got multiple speakers at once, but it does a good job of helping you keep track of what's being said and prevents that "everyone's looking at me" feeling that can happen on video calls with big groups.
There's nothing more annoying than flipping back and forth between your Zoom call and your notes on your computer. The other option is having two windows up, but then you won't necessarily be able to see who's speaking in the call. You'll inevitably miss something important, making the Zoom call pointless.
Try writing your notes the old school way on a pad and paper. Not only is it going to help you keep meeting minutes, but it gives you a chance to take your eyes off the screen every once in a while. You could even have some branded note pads made for your team to use during the meetings.
Scheduling and organization are really important when you're planning Zoom meetings. We've already discussed why it's not a great idea to schedule back-to-back meetings, but there are some other things you can do to prevent your schedule from keeping you tethered to your computer screen.
If you're a boss, don't schedule a Zoom meeting unless you have something you need to address with your employees. Let individual employees schedule their own Zoom meetings with coworkers if they need to, that way, they can manage their schedules a bit better.
Realistically, one Zoom meeting per week should be enough to catch up with your coworkers and outline what needs to get done. Beyond that, you should be able to deal with problems and assign tasks over email and by phone.
Use Your Phone
Speaking of phones, when you start feeling the Zoom eyes coming on, take a little break from it. You can call the people that you urgently need to speak with. Zoom meetings tend to keep all of the employees locked in place for the duration of the conversation, but when you talk on the phone, you can multitask.
The other thing you can do is use your phone to take the Zoom call and get some work done on your computer. Don't neglect your phone, it might just be the thing to help you through this.
Taking Computer Breaks
After you have a lengthy Zoom meeting, you should always take a break from your computer. Looking at a screen for too long is harmful to your eyes, so step away and do some work offline or take a break to read a book.
If you're finding your eye strain is starting to get to you, computer glasses could be the solution. These filter out the harmful blue light that comes from your computer screen and they're customizable. Get some made for your team to prevent eye strain and the Zoom drain that results from it.
Overcoming Zoom Drain to Connect Your Team
While we've got people working from home, there's going to be Zoom drain. It's easy to let yourself fall into the monotonous routine of holding virtual meetings to check in and reconnect, but are you really connecting? Instead of keeping your meetings strictly business-focused all of the time, try to inject some fun in once in a while.
We don't know how much longer we're going to have to live like this, so we might as well make the best of it. Hold voluntary Zoom Happy Hour meetings once a week or have a game night. Keeping your team's morale high and its relationships strong is going to get your company through this pandemic.
For more great business-related content in the age of COVID-19, come back and visit us again at PRG. Promotion Resource Group is your one-stop-shop for promotional products and branded merchandise for business. Even during a pandemic, branding and promotion are essential.